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Project Management Foundations

Purpose

Acquire the skills, behaviours and understanding that will help to achieve business goals, meet and exceed stakeholder expectations, satisfy customer needs, respect deadlines, work to budget, deliver to quality and fulfill regulatory requirments

 

Overview

Because projects have become so important for innovation and change, organizations can achieve more return on investment from project management than in almost any other part of the business.  However, projects are complex, and present unique challenges, which means that the development of skills, the adoption of good practices and the need for improved cooperation is never ending.

 

Participants

Since this course presents good practices applicable on any project, it is as appropriate for project managers at client companies and sponsors of projects as it is for project managers at supplier and for project team members. 

 

Objectives

  • Use good project management practices to make the most out of your projects
  • Optimise organisation and implementation within the team and amongst the project partners            
  • Integrate scope, time, cost, quality, risk, communication and stakeholder satisfaction

 

Instructor

The instructor has experience in project management in many industrial sectors where change and innovation have been key factors, and has been consultant, facilitator, and project manager, manager of methods and quality, and trainer in large and small organisations. 

 

Programme

Review the nature of a project and project management

- Overview of project management

- Understand the role of project managers

- Recognize typical project challenges

Interactive session: Identifying the challenges of projects

- Set the framework of project management for better results

- Outline the project management process

- Understand the project life cycle and process steps

Define the project’s boundaries and purpose to meet your organisation’s business goals

- Describe and position the project, the critical success factors, principle objectives and risks

- Set the project scope, time, cost and principle objectives

- Determine what defines successful outcomes and how quality is measured and managed

Case Study: Defining a mission for the project (i.e. charter / terms of reference)

Perform an analysis of stakeholders, risks and benefits

- Analyse the influence, support and impact on key stakeholders

- Analyse risks and identify response strategies

- Prepare a communication plan in order to manage benefits and customer expectations

Exercise: Perform stakeholder analysis and risk analysis, produce a communication plan and a risk management plan

Structure and organize the project

- Develop the work breakdown structure and define work packages

- Allocate responsibilities using a responsibility matrix

- Develop estimating strategies to establish the overall cost and duration of work estimates

Case Study: Develop the work breakdown structure and define the work packages

Develop a project plan to manage the project

- Develop a comprehensive project plan to manage the project

- Define key project activities, determine dependencies and establish critical path

- Plan a schedule by setting clear milestones at the outset of the project

Exercise: Understanding critical path analysis methods

Case Study: Build the project plan, includ project budget and subsidiary plans, and establish a baseline for the project

Work on your management style to get the best results in a project team environment

- Recognize personal styles that contribute to effective teamwork

- Develop the attributes of teamwork that enable high performance

- Understand team management throughout the project life cycle

- Explore techniques to resolve conflicts and to handle pressures in a project team

Exercise: Group work on team development and conflict management

Effectively manage a project and control its progress towards successful results and to maximize ROI

- Set up a format and process to formally manage change requests, problems and incidents

- Explore criteria for decision making on change implementation

- Effectively manage a project and control its progress to meet targets

- Assess and manage the project performance at regular intervals

Case Study: Decide on appropriate responses to change requests, and manage project progress

Develop principles and methods to manage partners (managers, colleagues, suppliers) to optimize project team work

- Develop good practices for managing outsourced projects

- Use milestones, methods, measures and reviews to enhance visibility and deliver results

- Establish and develop communication skills to improve project partnering

- Review strengths and weaknesses, opportunities and threats to the critical purpose

Discussion debate: Management of partners on projects

Focus on methods and skills that improve and speed up your projects

- Evaluate emerging initiatives for improving, accelerating, optimizing and managing the project scope, cost and timeline

- Develop tactics to optimise personal time management and motivations

- Identify and respond to the differing motivations of individuals in the team

- Adopt appropriate communication and responses for managing differences

Exercise: Completion of a self-evaluation questionnaire

Close out the project, identify failures fast, and build on successes

- Close the project taking account of contractual, regulatory and administrative

- Learn from project successes and failures, and build project management maturity

Exercise: Review project closure from several different perspectives

 

Learning Method

 The course uses case studies as well as activities and learning games. 

 

Duration

3 days, either consecutive or 2 + 1

 

Benefits of the course

  • A solid grounding in project management skills and familiarity with good practices
  • Skills, behaviours and understanding that are commensurate with good practice
  • Enhanced comfort in the project management life cycle
  • Ideas discovered, developed and exchanged
  • Hands-on practice

182



Energizing Activities

Firey energizers

Here there are seven pages of many types of active, team-based and easily accessinle energizers, stress-reducers and ice-breakers. 

4 EUR

 

Preview project games

Energizers are very useful in workshops and training courses, because most people do not enjoy sitting down and listening for long periods.  Instead they prefer to get up and get active by actually doing something.

This collection of carefully prepared ideas includ exercises for teams, exercises for individuals, action energizers, eam activity energizers, thinking energizers, relaxation energizers, icebreakers and advice on stress. 

It is truly essential to have some such resources available and at hand when you need to facilitate people in groups.

 


234



AgilePM Certification

AgilePM certification

Veuillez payer pour AgilePM Fondations examen avec PayPal

 170 EUR

 

 


235



Thinking Caps

Thinking cap

Sixteen thinking roles, guidelines and team observation tool.

2 EUR

Preview project games

Many people will be familiar with the six thinking hats of Edward De Bono.  In this set of material there are sixteen thinking hats. The sixteen hats incorporate psychometric caps, such as those that are oriented towards relations, ideas, structure and action.

Other roles are the ethical angel, the devil's advocate, honest broker and the blue-sky thinker.  All of these thinking roles are described and given cap colours.

The set of materials contains guidelines for applying the thinking caps in different ways, and a team obersevation tool to help you to observe and assess whether the thinking caps have been used suitably according to the challenges which you face. 

 


236



Straw Games

Straw tower construction site

There are almost as many ways to use plastic drinking straws as a building material as for plastic bricks.  Straws are lighter and more flexible.  This kit with guidelines and ideas will set you up to create project design, innovation and management sessions that are suitable for all kinds of training and workshop events, both indoors and out of doors. 

5 EUR

Preview project games

The Straw Game is just what you need to run a creative micro-project team experience, providing a fun and enjoyable moment whilst practising some real project skills. There are many variants to the straw tower or bridge.  And you can run the project in an agile fashion, for design and customer interaction, or as a traditional engineering, procurement and construction project with a contract and a specification.

By using the straws as a construction material you can provide different constraints for logistics, security, fabrication and cost engineering, with sufficient risk, adequate change and occasional incident, and all within a tight deadline, if requird.  This set of materials will give you lots of ideas for the preparation and facilitation. 

This game is very scalable. Straws are very light to carry around in a suitcase and so you can organise small to large workshops with a few teams of three or four individuals, right up to teams of ten or twelve who integrate their sub-modules and compete with other teams. You could even run a session composed of many hundreds of people. 

 


237



Project Steps

Project steps

Project Steps is an activity that enables a relatively quick practice of team synergy and cooperation which develops the ability of the individuals in the teams to improve their results thanks to teamwork. 

2 EUR

Preview project games

Project Steps is a kind of “survive in the project activity”.  It is an exercise that develops the idea of synergy. Participants first decide individually on a sequence for ordering steps in a project management process. Then the participants group into teams and pursue the process by working together. This means that individuals practise how to benefit from each other’s understanding and experience.

If the group works well, the team results should be better than the individual results and discussions should be energizing, rather than enervating and tiring. The activity also encourages the participants to take another look about how best to facilitate a team decision process and the conditions and attitudes that encourage teams to work together productively. 

 


238



Project Portfolio Activity

Project portfolio button

Project Portfolio analysis creates the platform for project portfolio management. It is an important critical success factor at enterprise level. This is an activity that encourages the participants to adopt portfolio reasoning and understanding.

3 EUR

Preview project games

People in the company need to know which projects are in the pipeline, and the purpose and priorities associated with each project.   The organisation must ensure that the project portfolio contains the right balance and a suitable risk profile. 

The Project Portfolio Activity is designed for people who are learning, investigating or developing their project portfolio management understanding and capabilities. The Moloko International dairy company is faced with the challenge of articulating a vision, organising its portfolio and aligning its vision and strategy.

Participants use a multi-dimensional matrix analysis process in order to obtain their portfolio and to make a presentation to the executive team. 

 


239



Transversality Game

Transversality game

The transversality game can make a great contribution to an organisation that is improving the ability of its staff to work effectively across organisational boundaries.  This product offers you a method (the transversality index), a tool for thinking about transversality and a game that puts the stress on cooperation under pressure.

4 EUR

Preview project games

Transversality is a word used for working across functional boundaries, for integrating disciplines and even for working in inter-cultural teams.  Usually transversality suggests horizontal communication and cooperation.  The skills of working across boundaries are just as important vertically up and down the organisation, and between different organisations. In all of these cases, an effort is necessary to understand the other parties and to invest in collaboration.

This activity is about teams that must share resources in order to succeed, but the resources are not evenly distributed. The teams must bother compete and cooperate, which is similar to many kinds of business situation and human interaction. A number of different variants are suggested to help you adjust the concept and use the game in different ways.  

There are two other resources contained within this product that can help to develop the theme of transversality: a transversality matrix to explore and develop the different kinds of actions that stimulate and encourage transversality; and guidelines for how to create a transversality index, quiz or questionnaire within an organisation based upon different people’s understanding of the constraints and contributions of other departments than their own. 

 


240



Flying Eggs Micro Project

15 EUR


241



Communication Games

  Communication games

 4 EUR


242



Estimating Games

Estimating Games

3 EUR


243




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